Accounting Integration

QuickBooks Integration for Peoplifi

Push every Peoplifi payroll run straight into QuickBooks Online as a journal entry, with wages, taxes, PESSI/EOBI, and benefits posted to the right chart-of-accounts lines. Department and cost-centre mapping gives you accurate P&L reports without touching a spreadsheet.

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How it works

  1. Admin connects QuickBooks Online via OAuth
  2. Peoplifi loads your chart of accounts and classes
  3. Admin maps each payroll component (gross wages, income tax, PESSI, EOBI, benefits) to a QuickBooks account
  4. After each payroll run, Peoplifi posts a journal entry to QuickBooks automatically
  5. Journal entries include class tags for per-department or per-project allocation

Features

✓OAuth-based QuickBooks Online connection (no desktop sync required)
✓Automatic journal entry on each payroll run
✓Per-employee expense allocation to QuickBooks classes
✓Multi-currency support (PKR and USD payroll into the right QuickBooks currency)
✓Reversal entries if a payroll run is corrected
✓Pre-post preview so finance can review before posting

Setup Guide

  1. In Peoplifi, go to Settings → Integrations → QuickBooks
  2. Click Connect to QuickBooks and authorize with your QuickBooks admin account
  3. Map each payroll component to the appropriate QuickBooks account from the dropdown
  4. Optionally map Peoplifi departments to QuickBooks classes
  5. Choose whether to auto-post journal entries or require manual review
  6. Run a test payroll and verify the journal entry in QuickBooks

Frequently Asked Questions

Does this work with QuickBooks Desktop?

No. The integration is for QuickBooks Online only. For QuickBooks Desktop, export a CSV journal from Peoplifi and import via QuickBooks' IIF tool.

Can we see a preview before posting?

Yes. By default, journal entries go to a pre-post review queue. Your finance team can review and then click Post to send to QuickBooks. You can disable this for fully automated posting.

What if we adjust payroll after posting?

Peoplifi automatically creates a reversal journal entry in QuickBooks and posts the corrected version. Your QuickBooks audit trail remains clean.

Does this handle multi-currency?

Yes. USD contractor payments post to your USD-denominated QuickBooks accounts, and PKR wages post to PKR accounts. QuickBooks multi-currency must be enabled on your account.

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