A ready-to-edit attendance policy aligned with the Factories Act 1934, provincial Shops and Establishments laws, and modern biometric attendance practice.
A documented attendance policy is the single biggest contributor to payroll accuracy in a Pakistani workplace. Without one, late marks are disputed, half-day rules are inconsistent, and overtime claims become a monthly argument. A written policy — signed at onboarding — turns every attendance exception into a rule-based decision rather than a conversation with HR.
Get a properly formatted Microsoft Word (.docx) file with headings, bullets and placeholders already styled. Replace all [SQUARE BRACKETS] with your own details.
ATTENDANCE POLICY 1. PURPOSE This policy sets out the working hours, punch-in and punch-out requirements, late mark and half-day rules, and disciplinary consequences for attendance violations for all employees of [COMPANY NAME]. 2. APPLICABILITY Applies to all employees — permanent, probationary, and contract — across all offices, factories, and field locations of [COMPANY NAME] in Pakistan. 3. WORKING HOURS - Office timings: 9:00 AM to 6:00 PM, Monday to Friday / Saturday - Lunch break: 1:00 PM to 2:00 PM (unpaid) - Friday prayer break: 1:00 PM to 2:30 PM (on Fridays) - Weekly working hours shall not exceed 48 hours in line with the Factories Act 1934 / provincial Shops Ordinances. 4. PUNCH-IN / PUNCH-OUT - All employees must record attendance on the designated biometric device (ZKTeco or equivalent) or approved mobile app at the start and end of each working day. - Buddy-punching, manipulation of the device, or attempting to bypass biometric capture is considered misconduct under the Industrial and Commercial Employment (Standing Orders) Ordinance 1968 and may lead to termination. 5. LATE MARKS - Arrival between 9:01 AM and 9:30 AM is a "late mark" - Three (3) late marks in a calendar month shall be treated as one (1) casual leave - Arrival after 9:31 AM without prior approval shall be treated as half-day 6. HALF-DAY Any absence of 4 hours or more during working hours shall be treated as half-day and shall be deducted from the casual leave balance, failing which the day shall be marked Leave Without Pay (LWP). 7. FIELD / REMOTE WORK Field executives, sales staff and approved remote workers shall mark attendance through the Peoplifi mobile app with GPS location stamp. The location stamp is for verification only and is not used for performance monitoring. 8. CORRECTIONS - Missed punches must be reported to the reporting manager and HR on the same working day. - A maximum of two (2) correction requests per month shall be entertained, at the manager's discretion. 9. DISCIPLINARY ACTION Repeated violations will invite action under the Standing Orders Ordinance 1968, escalating from written warning to show-cause to termination. 10. ACCEPTANCE I have read and understood the above policy. Employee Name: ____________________ Employee ID: ____________________ Signature: ____________________ Date: ____________________
The Industrial and Commercial Employment (Standing Orders) Ordinance 1968 requires standing orders to be framed and displayed. A modern attendance policy is a core part of those standing orders and is expected by provincial labour inspectors.
Biometric attendance is a lawful condition of employment if clearly communicated in the appointment letter and standing orders. Data-protection best practice is to process only what is needed and store it securely — Peoplifi follows these principles by default.
The cleanest practice is mobile app-based punch with optional geo-tag. Avoid paper attendance sheets for field staff — they create reconciliation nightmares at payroll.
Peoplifi generates Pakistan-compliant offer letters, warning letters and policy packs from your employee data in one click — no copy-pasting, no version drift.