A comprehensive offer letter template covering role, compensation, probation, confidentiality and Standing Orders compliance. Editable in any word processor.
A tight offer letter is the employer's single best defence in a labour dispute. Vague letters lead to ambiguity over probation, benefits, working hours and notice periods — all of which are tested in NIRC and provincial labour court proceedings. This template locks down the commercial terms and cross-references the statutes that govern the employment relationship.
Get a properly formatted Microsoft Word (.docx) file with headings, bullets and placeholders already styled. Replace all [SQUARE BRACKETS] with your own details.
OFFER OF EMPLOYMENT [DATE] [CANDIDATE NAME] [ADDRESS] Dear [CANDIDATE NAME], 1. POSITION We are pleased to offer you the position of [JOB TITLE] at [COMPANY NAME], reporting to [MANAGER NAME / TITLE]. Your date of joining shall be [JOINING DATE]. 2. PLACE OF WORK Your primary place of work shall be the Company's office at [OFFICE ADDRESS]. The Company may, at its discretion, assign you to other locations within Pakistan or to approved remote work. 3. COMPENSATION Your gross monthly salary shall be PKR [AMOUNT], structured as follows: - Basic salary: PKR [___] - House rent allowance: PKR [___] - Utility allowance: PKR [___] - Medical allowance: PKR [___] Annual CTC: PKR [___________] 4. STATUTORY DEDUCTIONS AND CONTRIBUTIONS Applicable income tax under Section 149 of the Income Tax Ordinance 2001 shall be deducted from your salary. EOBI contributions (employer 5%, employee 1% of the prescribed wage ceiling) apply, as do any provincial social security contributions (PESSI, SESSI, KPESSI or BESSI) depending on location. 5. WORKING HOURS Standard working hours are 9:00 AM to 6:00 PM, Monday through Friday/Saturday, with a one-hour lunch break. Total working hours shall not exceed 48 per week, in line with the Factories Act 1934 / applicable Shops and Establishments Ordinance. 6. PROBATION You shall be on probation for the first [3 / 6] months. During probation, employment may be terminated by either party with [7 / 14] days' written notice. On successful completion, you will be confirmed in writing. 7. LEAVE ENTITLEMENT - Annual (earned) leave: [14] days per annum, accrued monthly - Casual leave: [10] days per annum - Sick/medical leave: [16] days per annum (medical certificate required beyond 2 consecutive days) - Public holidays as notified by the Federal and Provincial Governments 8. BENEFITS - Health insurance: [COVERAGE DESCRIPTION] - Provident Fund / Gratuity: as per Company policy, under the Standing Orders Ordinance 1968 - [Other benefits] 9. CONFIDENTIALITY You agree to keep confidential all non-public Company information, client data, and trade secrets, both during and after your employment — under general common law and the Prevention of Electronic Crimes Act 2016 where applicable. 10. NOTICE OF TERMINATION (POST-CONFIRMATION) Either party may terminate the employment with [30 / 60 / 90] days' written notice, or payment in lieu thereof. Termination for misconduct shall follow the process laid down in the Industrial and Commercial Employment (Standing Orders) Ordinance 1968. 11. GOVERNING LAW This agreement is governed by the laws of the Islamic Republic of Pakistan. Please sign the duplicate copy of this letter as acceptance and return to HR by [OFFER EXPIRY DATE]. We look forward to welcoming you to [COMPANY NAME]. Sincerely, ____________________ [HR HEAD NAME] [DESIGNATION] [COMPANY NAME] ACCEPTED Candidate signature: ____________________ Date: ____________________
The Standing Orders Ordinance 1968 requires employers to issue a written appointment order specifying terms of employment. A well-drafted offer letter satisfies this requirement.
Typically 3 months for junior roles and 6 months for senior roles. Longer probation periods are generally not enforceable and weaken the employer's position.
Non-compete clauses during employment are enforceable; post-termination non-competes are treated with scepticism by courts and must be reasonable in duration and geography.
Peoplifi generates Pakistan-compliant offer letters, warning letters and policy packs from your employee data in one click — no copy-pasting, no version drift.